“Good day everyone! Today, I’ll be discussing Records Management—an essential process that ensures information is properly handled, protected, and used effectively in organizations.” Definition of Records Management “Records management is the systematic control of records throughout their life cycle—from creation and maintenance to their final disposal. It ensures records are accurate, accessible, and secure.” Importance of Records Management “Why is this important? Effective records management saves time, supports decision-making, reduces costs, and ensures compliance with laws and regulations. It also protects valuable information from loss or misuse.” Life Cycle of Records “Records go through a life cycle: creation, classification, storage, use, and disposition. At each stage, proper management ensures records remain reliable, accessible, and protected.” “The key functions include: 1. Creation & Capture – ensuring information is properly documented. 2. Classification & Organization – grouping records for easy retrieval. 3. Storage & Protection – keeping them safe from loss or damage. 4. Access & Retrieval – making sure the right people can use them. 5. Retention & Disposal – keeping records only as long as needed, then disposing securely.” Benefits of Records Management Good records management improves efficiency, strengthens accountability, supports audits, and protects confidentiality. It also ensures business continuity, especially in emergencies.” To conclude, records management is more than just storing documents—it’s about managing information as a valuable organizational asset. With effective practices, organizations become more efficient, secure, and compliant. Thank you!”